How to Print from Microsoft Programs

Step by Step – Printing Artwork Using Microsoft Word or Publisher

From Microsoft Word:

  1. Open a NEW document.
    Set the document paper size by clicking Layout in the top menu bar
    (You can start with a document template by clicking New and selecting or finding a template).
  2. Adjust your document size and orientation
    Click the Margins, Orientation, and Size drop-downs and select the options you want. For image printing, I suggest setting margins to narrow.
  3. Insert the image file.
    Click Insert, Picture (top menu bar) to find the jpg.
    Click on the image.  Click the Insert button below image (on a PC you can also just double click the image to insert)
    Note: Word can be a bit stubborn when it comes to placing images and text.  To easily move an image or text to a specific spot, insert a Text Box into the page and place your graphics, images, and text inside the text box. You will have to edit the settings of the text box to remove the border line. A text box can be moved to any spot on the page. 

    To insert a PDF into a Microsoft Word page:
    Click – Insert, Object (the Object button is under the Text group in the top Word navigation bar).
    Click the down arrow next to “Object” and choose Adobe Acrobat Document
    When you click “OK” a document search box opens so you can find the file.  Find your file and click “Open”.

  4. Adjust the image size.
    The download files are sized at the largest listed size for the ratio. So, the image will probably need to be reduced to fit your paper.

    To do that:
    Click the image to select it. Picture Tools become active, click Format.
    In the Crop menu box, you will see the image dimensions on the righthand side of the top menu bar. To change image size, you can either just type in new dimensions or grab and drag a corner handle on the image itself. Word constrains the image ratio, so it should stay proportional.

  5. Set printing options for your printer.
    Click Print (left menu bar).
    Select your printer and click the Printer Properties link under the Printer box.
    Choose your paper type from the Media Type drop-down list.  There are many settings so click into the available drop down boxes to fine tune.
    In the Print Quality options drop-down, choose High Quality if that is available.
 Most high quality papers have a front and a back surface. Sometimes its hard to tell which is which. Insert your paper being careful to print on the correct side. Do a test print first using a simple text document on plain copy paper.  Scribble an x (or right FRONT) on one side of the paper.  Load the paper in your tray facing the direction you think is correct and print.  If the text prints on the side with your x on it, you know to load the front of the paper facing the way your test was loaded. If it printed on the side without your x…. you’re loading it backwards.

Drying Time:  Some papers need more time than others to dry so be patient once the print is finished. Most of my artwork is really saturated so the printer is laying down a lot of ink. Just lay it aside for a few minutes to be sure its dry.

From Microsoft Publisher:

  1. Open Publisher and either click on the Blank button to start a new document or choose a document template.
  2. Set Margins, Orientation, and page size from the Page Design menu bar drop down. You can drag guides from the top or side ruler to help format your page. Click and drag from inside the ruler area to your page. To move the guide, click it and drag to a new location.
  3. To find your image, click Insert, Picture. Navigate to the correct folder. If you did not designate a folder when downloading the images, you will find them in your “Downloads folder. Click on the image you want, then click Insert.
  4. The Picture Tools dialogue becomes active and the command/selections are similar to those in Word, so, see the previous instructions to set your printer properties.
  5. Click the Page Design button (top menu bar) and click on the Master Pages drop-down (far right side of menu bar).
  6.  To edit the master page, click the Master Pages drop-down arrow (may need to click twice) and click the Edit Master Page selection. This gives you access to the master page elements.
    To delete Master Page images, Click the images on the template one by one and delete them. Then Insert new images.
    Save the document and close the Master Page view when you are satisfied with your design.
Replace template images by editing the master pages.
The master page elements are automatically applied to any new page that uses that Master Page.  So before attempting this, save your document to a new file. Click File, Save As and type a new filename in the save box.  If you just Save the document after changing something instead of SAVE AS, you will have permanently altered the original template.

Printing from Adobe or Corel Software
If you are using one of these programs, I doubt that you need more guidance from me.  Please contact me if you have questions or problems, though. Remember to experiment with your printer’s options and settings to get the best results.

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